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Conferences and Events

Conferences and Events

The Office of Conferences and Events is your partner for all events and activities at Ferrum College. We aid in planning, scheduling, and staffing various events throughout the year including clubs’ events, banquets, concerts, festivals, weddings, conferences, and much more. To schedule a visit or get help planning your event, contact our office today!

ADDITIONAL INFORMATION:

The Office of Conferences and Events offers visitors of Ferrum College a comfortable and convenient place to stay while on the campus. Our 10 guest rooms are located on a private section of Dyer Hall that requires special access.

Check-in and check-out

Check-In begins at 3:00 p.m. Check-Out is at 11:00 a.m.

All reservations must be made Monday – Friday at least 48 hours before arrival.

Reservation confirmation will be sent within 24 hours of receipt of the reservation.

Invoices will be sent and should be paid at least 24 hours before arrival.

For Saturday or Sunday reservations, invoices must be paid no later than the Thursday before arrival.

For invoices not paid 24 hours before arrival, the reservation may be canceled.

amenities

  • Keyless access to guest rooms
  • Luxury bath linens
  • Mini fridge
  • Coffeemaker
  • Iron and ironing board
  • Desk, chair, and reading lamps
  • Alarm clock
  • Phone
  • Luggage rack

guest rooms and rates

  • Standard Room – $90 per night; 1 Queen Bed and private bathroom with shower
  • Queen Accessible Room – $90 per night; 1 Queen Bed and private bathroom with oversized walk-in shower
  • Family Room – $110 per night; 1 Queen Bed and 1 set of bunk beds and private bathroom with shower

*plus applicable taxes 

reserving a room

In order to request a guest room, please submit a Guest Room Reservation Request Form. Guest rooms are booked on a first-come first-served basis.

Founded in 1913, Ferrum College is surrounded by mountains, lakes, rivers, state parks, and numerous small towns brimming with regional heritage. Ferrum College also boasts a wide variety of venues for outdoor recreation, events, and cultural enrichment. The college is nestled in the surrounding hills on 500 acres of natural beauty. Historic indoor locations and scenic outdoor spaces provide the perfect setting for your special day.

indoor

Wedding Package Includes:

  • One (1) ceremony space
  • One (1) reception space
  • Two (2) spaces for bridal party to prepare, restrooms located near each (spaces based on location of ceremony and availability)
  • Exclusive use of reserved space[s] on wedding date as follows
    • Monday through Friday weddings – 4:00pm-11:00pm
    • Saturday and Sunday weddings – 10:00am-11:00pm
  • Two (2) planning meetings (virtual or in-person on campus) with a Conferences and Events’ staff member prior to wedding
  • One (1) hour rehearsal time in ceremony space prior to wedding (date/time based on availability)
  • Use of audio/visual equipment already in reserved space[s]
  • Use and setup of tables and chairs (linens extra) for up to one hundred twenty (120) people
  • Use and setup of two (2) tables (linens extra) for gift table and guest book table
  • Conferences and Events’ staff member on site for full rental period
  • Use of paved available parking lot[s] for guests
  • Use of available, paved parking lot[s] for guests. Please note, due to the historical nature of the Ferrum College Campus, all spaces are not set up to accommodate all handicap needs.
  • Complimentary WIFI in all campus buildings
  • All indoor wedding spaces are climate controlled

Affiliates of Ferrum College (current staff, faculty, students, or alumni) receive a special discounted rate for their celebration.

outdoor

Wedding Package Includes:

  • One (1) ceremony space
  • One (1) reception space
  • Two (2) spaces for bridal party to prepare, restrooms located near each (spaces based on location of ceremony and availability)
  • Exclusive use of reserved space[s] on wedding date as follows
    • Monday through Friday weddings – 4:00pm-11:00pm
    • Saturday and Sunday weddings – 10:00am-11:00pm
  • Two (2) planning meetings (virtual or in-person on campus) with a Conferences and Events’ staff member prior to wedding
  • One (1) hour rehearsal time in ceremony space prior to wedding (date/time based on availability)
  • Use of audio/visual equipment already in reserved space[s]
  • Use and setup of tables and chairs (linens extra) for up to one hundred twenty (120) people
  • Use and setup of two (2) tables (linens extra) for gift table and guest book table
  • Conferences and Events’ staff member on site for full rental period
  • Use of paved available parking lot[s] for guests
  • Use of available, paved parking lot[s] for guests. Please note, due to the historical nature of the Ferrum College Campus, all spaces are not set up to accommodate all handicap needs.
  • Complimentary WIFI in all campus buildings
  • All indoor wedding spaces are climate controlled

Affiliates of Ferrum College (current staff, faculty, students, or alumni) receive a special discounted rate for their celebration.

Reserve a Space at Ferrum College

Faculty and Staff members –> please log in through the “Sign-In” button on ferrum.edu and log in through SSO. Once logged in, please click on the “Brightly Event Manager” button. For assistance signing in, please see the Training Resources section below.

Students –> please contact Office of Student Activities and they will coordinate space reservation request with the Office of Conferences and Events.

Brightly Event Manager is the Official Ferrum College room-reservation and events-management system. Please use Firefox or Google Chrome browser; Internet Explorer/Edge is not recommended. Classroom characteristics, use, and availability are available using this resource. Additional information about Event Manager and help videos can be viewed below.

Requests for Classrooms

Class sections are placed into academic classrooms by the Ferrum College Registrar. Ad hoc events can be reserved in classroom spaces when it does not conflict with the current academic session.

Faculty request classroom needs through their department head or administrative assistant when course sections are being built for an upcoming term. Ad hoc requests for classroom use are made through Event Manager (e.g., make-up classes, film screening, department meetings, guest speakers, study sessions).

Please note: The use of classroom spaces during academic days and times are approved only if they do not conflict with the academic session and with appropriate lead time. Spaces cannot be reserved for college classrooms until after drop-add because the first week of a new term results in a fair amount of classroom “shuffling” and classes take priority over other activities. Requests cannot be held for future approval, so please submit your request after drop-add through Event Manager.

Training Resources: Text-based resources

Signing into Event Manager (PDF)
How to Request an Event (PDF)
Tracking Your Event[s] (PDF)

Resources from Dude Solutions

Face-to-Face Training

Face-to-face training is available by appointment; contact the Office of Conferences and Events (x4474).These are among the topics available:

  • Basics: Introduction to Event Manager tool, how it will be used at Ferrum College and how to perform basic scheduling tasks. This session is intended for anyone who anticipates scheduling a space of campus.
  • Task Assignees: Event Manager instructions and tips for those individuals whose responsibilities include location / resource requests as part of their role at Ferrum College (e.g. room reservation / housekeeping / catering / facilities / alcohol use requests, etc.)

Meet the Staff

Placeholder photo for Jim Alpin

Jim Alpin

Director of Physical Plant and Director of Conference & Events
Headshot of Ferrum College staff Jill Adams standing outside on campus.

Jill Adams

Assistant Vice President of Student Affairs And Director of Conferences & Events

Contact Info

Address:
622 Ferrum Mountain Rd
Ferrum, Virginia 24088