SUBMIT A COMPLAINT/REPORT

The College’s Title IX Coordinator has ultimate oversight responsibility for handling Title IX-related Complaints and for identifying and addressing any patterns or systemic problems involving Sexual Misconduct. The Title IX Coordinator is available to meet with individuals who are involved with or concerned about issues or College processes, incidents, patters or problems related to Sexual Misconduct on campus or in College programs. All allegations involving Sexual Misconduct should be directed to the Title IX Coordinator or other designated College individuals or offices as outlined in the Sexual Misconduct Policy and Procedures.

Ferrum College in the Fall

Ferrum College students, faculty, staff, appointees, or third parties who believe they have experienced or witnessed Sexual Misconduct that is covered by this Policy may request information or advice, including whether certain conduct may violate the Policy; seek an informal resolution; or file a formal Complaint. Individuals are encouraged to share concerns with the Title IX Coordinator but may contact another Responsible Employee of the College who will refer the matter as appropriate.

If the College determines that the alleged perpetrator(s) pose a serious and immediate threat to the College community, the College may issue a timely warning to the community. Any such warning should not include information that identifies the victim.

Because Sexual Misconduct may in some instances constitute both a violation of College policy and criminal activity, and because the College grievance process is not a substitute for instituting legal action, the College encourages individuals to report alleged Sexual Misconduct promptly to campus officials and to law enforcement authorities, where appropriate.

Reporting to Local Law Enforcement

Individuals may file a Complaint directly with local law enforcement agencies by dialing 911. The matter may be handled by the Ferrum College Police Department by dialing 911 or by calling 540-365-4444.

Individuals may contact any of the following for assistance in filing a complaint:

  • The Ferrum College Police Department, 24 hours a day, seven days a week. An officer is available by phone at 540-365-4444. The department is located at 10021 Franklin Street (on Route 40 adjacent to the Ferrum Mercantile across from campus).
  • The College’s Title IX Coordinator, Ms. Nicole Lenez, from 8:30 a.m. to 5:00 p.m. She is available by phone 540-365-4461, by email at nlenez@ferrum.edu, and is located in Bassett Hall Room 105.

  • The College’s Title IX Deputy Coordinator, Mr. Chris Chandler, from 8:30 a.m. to 5:00 p.m., Monday through Friday. He is available by phone at 540-365-4287, by email at cchandler@ferrum.edu, and is located in the Human Resources Office in the Pine House on Route 602.

Individuals may inform law enforcement authorities about Sexual Misconduct and discuss the matter with a law enforcement officer without making a formal criminal complaint or a College Complaint. Individuals who make a criminal complaint may also choose to pursue a College Complaint simultaneously.

Individuals may choose not to report alleged Sexual Misconduct to law enforcement. The College supports the individual’s decision with respect to reporting; however, the College may notify appropriate law enforcement authorities if required or warranted by the nature of the allegations at issue.

In the event an allegation includes behavior or actions that are also being investigated by law enforcement authorities, the Title IX Coordinator will, in light of status updates from law enforcement authorities, assess and reassess the timing of the investigation so as not to compromise any criminal investigation. Depending on the circumstances, the Investigator and/or Title IX Coordinator may agree to temporarily delay the Investigation while law enforcement authorities gather evidence; however, in the event of such a delay, the College may take interim measures when necessary to protect the Complainant and/or the College community. The College will not wait for the conclusion of a criminal proceeding to begin and/or complete its own Investigation of a Complaint of Sexual Misconduct.

The College will cooperate with any law enforcement investigation. In addition, in the event the College learns that a court has entered a lawful order (e.g., Protective or Restraining Order) relating to a Complaint or to conduct that may also be a potential violation of this policy, the Title IX Coordinator will review the order and will comply with applicable law. The College’s resolution of a Complaint Investigation may differ from the resolution of a criminal investigation.

Reporting to College Administration

Individuals may choose not to report alleged Sexual Misconduct to campus officials. The College respects and supports the individual’s decision with respect to reporting. However, if information about Sexual Misconduct comes to the attention of the College, the College may start an investigation even in the absence of a filed Complaint and/or notify appropriate law enforcement authorities if required or warranted by the nature of the information of which it becomes aware.

Anyone wishing to make a Complaint under this Policy should contact one of the following individuals or offices:

  • The Ferrum College Police Department, 24 hours a day, seven days a week. An officer is available by phone at 540-365-4444. The department is located at 10021 Franklin Street (on Route 40 adjacent to the Ferrum Mercantile across from campus).
  • The College’s Title IX Coordinator, Ms. Nicole Lenez, from 8:30 a.m. to 5:00 p.m. She is available by phone 540-365-4461, by email at nlenez@ferrum.edu, and is located in Bassett Hall Room 105.

  • The College’s Title IX Deputy Coordinator, Mr. Chris Chandler, from 8:30 a.m. to 5:00 p.m., Monday through Friday. He is available by phone at 540-365-4287, by email at cchandler@ferrum.edu, and is located in the Human Resources Office in the Pine House on Route 602.
    • If any of the parties designated above is the Respondent or is otherwise at issue in a Complaint, or if an individual is uncomfortable with making a Complaint to one of the parties listed above, he or she may report alleged Sexual Misconduct to any other party or office listed above.
    • If an employee of the Ferrum College Police Department receives a report of alleged Sexual Misconduct, that employee must notify the College’s Title IX Coordinator or Title IX Deputy Coordinator.
  • An individual may report alleged Sexual Misconduct to a Responsible Employee other than those referenced above. No member of the College community may discourage an individual from reporting alleged incidents of Sexual Misconduct. No employee is authorized to Investigate or Resolve Complaints without the involvement of the College’s Title IX Coordinator or Title IX Deputy Coordinator.

Anonymous reports of Sexual Misconduct can be submitted in writing to any of the parties listed above or through the College Police Department’s Anonymous Silent Witness Form. The level of detail or identifying information regarding the alleged Misconduct will determine the College’s ability to thoroughly investigate and respond to the report.