SUBMIT A COMPLAINT/REPORT

The College’s Title IX Coordinator has ultimate oversight responsibility for handling Title IX-related Complaints and for identifying and addressing any patterns or systemic problems involving Sexual Misconduct. The Title IX Coordinator is available to meet with individuals who are involved with or concerned about issues or College processes, incidents, patters or problems related to Sexual Misconduct on campus or in College programs. All allegations involving Sexual Misconduct should be directed to the Title IX Coordinator or other designated College individuals or offices as outlined in the Sexual Misconduct Policy and Procedures.

Standard of Confidentiality (Applicable to All Complaints)

The College will respect and will make every feasible effort to properly preserve the confidentiality of the information shared by and the identities of the parties involved in Sexual Misconduct matters.

In order to comply with FERPA and Title IX and to provide an orderly process for the presentation and consideration of relevant information without undue intimidation or pressure, the Investigation and any information related to the College’s involvement in this process are not available to the general public. Documents prepared or received by the College, including but not limited to the Complaint, written statements, the Investigators’ notes, and the Final Report will not be discoverable or disclosed unless required or authorized by law.

In keeping with this respect for confidentiality, information regarding alleged Sexual Misconduct will generally be disclosed by College personnel only as follows:

  • The College’s Responsible Employees will (and are obligated to) promptly report information regarding alleged Sexual Misconduct to the Title IX Coordinator. The Responsible Employee must promptly report to the Title IX Coordinator all relevant details about the alleged Sexual Misconduct shared by the Complainant.
  • College personnel will (and are obligated to) handle information regarding alleged Sexual Misconduct in accordance with applicable local, state, and federal laws. For example, under conditions of potential imminent harm to the community, the College may be required by federal law to inform the community of the occurrence of the alleged incident of Sexual Misconduct. Similarly, information regarding the alleged Sexual Misconduct may be used as an anonymous report for data collection purposes under the Clery Act.
  • College personnel may report alleged Sexual Misconduct to local law enforcement if warranted by the nature of the allegations at issue.
  • College administrators will share information regarding alleged Sexual Misconduct, as appropriate and necessary, in order to address and resolve the Complaint at issue, prevent the recurrence of similar Sexual Misconduct, and address the effects of the Sexual Misconduct.

Please note that the College cannot control disclosures by students or third parties.

Confidential Professional and Pastoral Counselors

Professional and Pastoral Counselors. Individuals may discuss alleged Sexual Misconduct in strict confidence with the College’s professional, licensed counselors and pastoral counselors who provide mental-health counseling to members of the College community. These individuals are not required to report any Personally Identifiable Information about an incident without a Complainant’s permission. The information may be reported as required by law, as may be the case with alleged Sexual Misconduct involving a minor or under conditions of imminent physical harm for example.

At Ferrum College the Professional and Pastoral Counselors are the College Counselor and the Dean of the Chapel.

College employees who are not defined as Professional and/or Pastoral Counselors are considered Responsible Employees. Communications made to Responsible Employees and others are not entitled to the same confidentiality protections as those made to Professional and/or Pastoral Counselors.

Anonymity. If information regarding alleged Sexual Misconduct is shared with a Responsible Employee, the Responsible Employee is obligated to report that information to the College’s Title IX Coordinator or the Title IX Deputy Coordinator.

If the individual to whom the information pertains desires that the Title IX Coordinator not share the information with the Respondent or with others, even as appropriate and necessary to address the allegations, such individual must request that the College apply Anonymity to such information. This request must be made to the Title IX Coordinator.

The College takes requests for Anonymity seriously; however, these requests may limit the College’s ability to conduct an Investigation into the incident or pursue disciplinary action against the Respondent. The College, therefore, must weigh such requests against the College’s obligation to provide a safe, nondiscriminatory environment for all students.

The Title IX Coordinator has the authority to evaluate requests for Anonymity and may seek advice or input from any person(s) deemed appropriate in rendering a decision. Requests for Anonymity may be weighed against the following standards:

  • the seriousness of the alleged Sexual Misconduct,
  • the alleged Complainant’s age,
  • whether there have been other Complaints of Sexual Misconduct against the Respondent,
  • the Respondent’s right to receive information about the allegations if the information is maintained by the College as an “education record” under FERPA, and
  • the applicability of any laws mandating disclosure.
  • he seriousness of the alleged Sexual Misconduct,
  • the alleged Complainant’s age,
  • whether there have been other Complaints of Sexual Misconduct against the Respondent,
  • the Respondent’s right to receive information about the allegations if the information is maintained by the College as an “education record” under FERPA, and
  • the applicability of any laws mandating disclosure.

Although rare, there are times when the College may not be able to honor a Complainant’s request for Anonymity. The Title IX Coordinator will inform the person requesting Anonymity of the College’s limitations on maintaining Anonymity and whether the College intends to pursue investigation and/or resolution in spite of the person’s request.

The College will remain ever mindful of the Complainant’s wellbeing, and will take the following steps as needed:

  • Assist the Complainant in accessing available victim advocacy; academic support; counseling; disability, health, or mental health services; and other assistance both on- and off-campus.
  • Inform the Complainant of the right to report a crime to campus or local law enforcement and provide the Complainant with assistance if the Complainant wishes to report.
  • Take prompt action to limit the effects of the alleged Sexual Misconduct and to prevent its recurrence.