CICV Benefits Consortium

Insurance Plan Documents and Program Information

Dental Insurance

Delta Dental of Virginia
4818 Starkey Road SW
Roanoke, VA 24014
Benefit Services: 1-800-237-6060

Create your Delta Dental user account: Allows you to check benefits and claim information.
Search for a Dentist
View a summary of dental benefits

Group Name: Ferrum College
Group Number: 6048-1111
Plan Type: Premier
Subscriber Number: Social Security Number
Subscriber Name: Employee's Name

Full-time and regular part-time employees are eligible the first day of the month following employment or the first day of the second month following employment.

Delta Dental logo is copyright to Delta Dental Plan of VA and respective owners and authors.

Employee Assistance Program

213 McClanahan Street
Suite 201 A
Roanoke, VA 24014

The College offers free, confidential assessment, short-term counseling, referral, and follow-up services for employees and their families through an Employee Assistance Program. In providing an employee assistance program, Ferrum College is extending a unique and valuable benefit. Our EAP is available to provide assistance to aid in resolving any type of personal problem the employee or family may be experiencing. An EAP counselor will provide a private, comprehensive evaluation of the employee’s situation and assist in resolving concerns. All meetings with EAP counselors are strictly confidential.

An EAP is a problem-solving service for the employee and his/her family paid for by Ferrum College to help dealing with:

  • Family or marital problems
  • Birth of a child or child rearing
  • Stress or "burnout"
  • Death in the family
  • Emotional or psychological adjustment
  • Alcohol or drug problems
  • Serious illness
  • Legal or financial difficulties
  • Retirement
  • Any personal or job-related situation that’s causing you problems

For crises, you can contact Carilion EAP 24 hours a day, 7 days a week at any of these numbers:

213 McClanahan
Suite 201 A
Roanoke, VA 24014
(540) 981-8950
Fax: (540) 981-8957

Radford at CNRVMC
2900 Lamb Circle
Christiansburg, VA 24073
(540) 731-7311
(800) 572-3120
FAX:  (540) 731-7377

Carilion Employee Assistance Program logo is copyright to Carilion EAP and respective owners and authors.

Flexible Spending Accounts Plan


Phone:  800-366-3846 or 540-433-2796
Fax:  866-292-8331 or 540-434-9670

Flexible Spending Accounts Plan: General Information (pdf)

Consumer Portal Quick Start Guide

LD&B logo is copyright to Layman, Diener & Borntrager, Inc.and respective owners span authors.

HIPAA: Privacy Policy

Notice of Privacy Policy & Procedures
This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.

Contact Person for Complaints:
Mary Alice Whisenant, Director of Human Resources


All forms are in .pdf format

» Complaint form
» Protected Health Information: Request Additional Restrictions On Use & Disclosure of
» Protected Health Information: Request Access To & Amendment of
» Protected Health Information: Disclosure Request

More HIPAA Information

Official HIPAA Site - from the United States Department of Health and Human Services.

Holiday Time

Holiday time for the 2012-2013 fiscal year is as follows:

Holiday Day and Date
Independence Day Wednesday, July 4
Thanksgiving Day Thursday, November 22
Day after Thanksgiving Friday, November 23
Winter Holiday Monday, December 24
Winter Holiday Tuesday, December 25
Winter Holiday Wednesday, December 26
Winter Holiday Thursday, December 27
Winter Holiday Friday, December 28
Winter Holiday Monday, December 31
Winter Holiday Tuesday, January 1, 2013

The College will close completely for the Winter Holiday, December 24-January 1, and will reopen on January 2, 2013.

Life Insurance


The Hartford

Ferrum College offers Life Insurance at no cost to employees. The life insurance is coordinated through a Group Life, Accident & Health Insurance Trust with Educational & Institutional Insurance Administrators, Inc. (EIIA). The plan provides for basic life insurance and basic accidental death & dismemberment insurance.

Group Policy Number: 696937
Eligible Class 38A: Active Full-time & Regular Part-time Employees

Full-time and regular part-time employees are eligible the first day of the month following employment.

The plan also provides for conversion privilege. If all or part of a covered employee's coverage ends, the covered employee may convert the amount that ends to an individual life insurance policy (subject to certain conditions). For more information about the conversion privilege:

The Hartford, Portability and Conversion Unit
P.O. Box 248108
Cleveland, OH 44124-8108

Plan Booklet

Enrollment Form

Beneficiary Change Form

The Hartford logo is copyright to The Hartford Insurance Company and its respective owners & authors.

Short-Term Disability

The Hartford

Plan Booklet

Ferrum College offers Short-Term Disability Insurance at no cost to employees. The short-term disability insurance is self-insured by Ferrum College. If an employee is considered eligible for benefits, the College will pay up to 60% of his or her monthly earnings plus contributions to the employee's retirement plan (if enrolled).

The College uses an Advice-to-Pay service provided by The Hartford to determine if a claim is eligible.

Full-time and regular part-time employees are eligible the first day of the month following employment.

To file a claim for short-term disability benefits, click here for the steps in filing a claim.

The Hartford logo is copyright to The Hartford Insurance Company and its respective owners & authors.

Long-Term Disability

The Hartford

Ferrum College offers Long-Term Disability Insurance at no cost to employees. The long-term disability benefits are paid through The Hartford.

Monthly Benefit:

Full-time and regular part-time employees are eligible the first day of the month following employment.

The Hartford will handle the transition from Short-Term Disability to Long-Term Disability.

The Hartford logo is copyright to The Hartford Insurance Company and its respective owners & authors.

Medical Insurance

Anthem Blue Cross and Blue Shield of Virginia


Full-time and regular part-time employees are eligible to enroll in the College's medical insurance plan on the first day of the month following employment.  Open enrollment is normally held in October.

Member Name: Employee's Name
Identification Number: Assigned by Anthem

Plan Type: Plan 5 (refer to insurance card)
Group # 41947500

Click to view Plan 5 Booklet

Plan Type: Plan 7 (refer to insurance card)
Group # 41947700

Click to view Plan 7 Booklet

Prescription Drug Benefits for Plan 5:



Wellness (Preventive):  Covered at 100%

Contact Information:

  • Member Services Plan 5 contact number:  800-445-7490
  • Member Services Plan 7 contact number:  800-582-6941

Claims may be submitted directly to:
P.O. Box 27401
Richmond, VA 23279-7401

Anthem logo is copyright to Anthem Blue Cross and Blue Shield of Virginia and respective owners & authors.

Retirement 403(b)

Teachers Insurance and Annuity Association
College Retirement Equities Fund
730 Third Avenue
New York NY, 10017-3206

Ferrum College offers a retirement plan with TIAA-CREF to full-time and regular part-time employees. Employees are eligible to participate in the program after being employed for one year. The College contributes up to 2% of the employee's annual salary and will match of up to another 5%. You must complete the appropriate applications in Human Resources.

Be sure to visit TIAA-CREF's Web Center for a vast array of information. You can access your individual account or see retirement illustrations via the internet at Account Access.

TIAA-CREF logo is copyright to TIAA-CREF and its respective owners & authors.

Section 125 Cafeteria Plan

Under the Section 125 Cafeteria plan, you will be able to choose among certain benefits that the College makes available. The benefits that you may choose are outlined in the summary plan description (SPD). The SPD will also tell you about other important information concerning the Plan, such as the rules you must satisfy before you can join and the laws that protect your rights.

One of the most important features of Ferrum's Plan is that the benefits being offered are generally ones that you are already paying for, but normally with money that has first been subject to income and Social Security taxes. Under Ferrum's Plan, these same expenses will be paid for with a portion of your pay before Federal and State income or Social Security taxes are withheld. This means that you will pay less tax and have more money to spend and save.

Read this summary plan description carefully so that you understand the provisions of the amended Plan and the benefits you will receive. You should direct any questions you have to the Administrator. There is a plan document on file in the Human Resources Office, John Wesley Hall, Room 205, which you may review if you desire.

Tuition Exchange

Ferrum College participates in two exchange programs, Tuition Exchange, Inc. and the Council of Independent Colleges. These programs are available to a full-time employee’s dependent children who meet the Internal Revenue Service’s definition.

Click here to access tuition exchange forms from Ferrum College

Tuition Exchange, Inc.
Ferrum College belongs to Tuition Exchange, Inc., a national organization that administers multilateral tuition remission scholarships for employees of member colleges and universities. The TE program is offered to dependent children of full-time administrators, faculty, and staff.

Tuition Exchange scholarships are not guaranteed to applicants. Member institutions apply their own admissions standards and are free to choose among applicants. Also, students are expected to meet standards for academic performance and personal conduct.

For details about Tuition Exchange and a list of participating institutions, please see www.tuitionexchange.org.

The Council of Independent Colleges (CIC)

The CIC Tuition Exchange Program addresses two needs: Encourages dependents of employees of private colleges and universities to attend similar institutions; and assists these families in meeting the partial cost of college attendance. The program consists of a network of CIC colleges and universities willing to accept – tuition free – students from full-time employee families of other CIC institutions. Each participating institution in the Network agrees to accept a limited number of students from other colleges on the same admission basis as they accept all other students. Students are responsible for all non-tuition charges – board, room, and fees – at the institution in which they enroll.

For details about CIC and a list of participating institutions, please see www.cic.edu.

Tuition Exchange and CIC logo is copyright to Tuition Exchange and CIC and respective owners & authors.